Infonic Document Manager / TokOpen - Cost Effective Document Management and Imaging Solutions

Infonic Document Mangager

Infonic Document Mangager (IDM) is a powerful and comprehensive document management and workflow solution that goes far beyond the conventional capture and storage of documents. It centrally manages the flow of documents between users, departments and external customers and suppliers, maintaining constant document and user security by controlling who has access to which documents and files. There is extremely tight and flexible control of file and document security and user privileges supporting immediate on-line access to those who are authorized to access documents - all under a highly disciplined central control regime.

The IDM solution is used by both large and small organizations across the planet. A testament to the systems scalability is its ability to have a common platform that is cost effective enough for small three person offices and yet robust enough to service the Fortune 500. Its presence is felt across all market sectors.

For more information on the Infonic line of products please contact our sales staff.

Infonic Document Mangager Product Suite
Document Manager	The flagship document management product provides the central structure and repository around which all other components are built. Infonic DM is a powerful system that can go far beyond the conventional capture and storage of documents. This flexible, scalable system enables our customers to centrally manage the flow of documents into and out of their establishment. Documents can remain under tight control with a granular security structure based on users and groups. Document access can be restricted at numerous levels all the way down to the annotations. Infonic DM will provide your employees with immediate on-line access to mission critical documents without risk of revealing too much information or the documents being misplaced.

Hosted Infonic DM	Hosted data services allow businesses to benefit from the very best in document management and workflow technologies, without having to pay large up front costs or ongoing maintenance costs. more >>>

Infonic DM Indexer	An optional module with Infonic DM, Indexer allows users to perform full text searches via the Infonic DM Desktop or via a standard web browser using Infonic DM Web. The contents of application documents, emails, transaction files, web pages, scanned documents are all automatically full text indexed using OCR. Users can perform simple free text searches or advanced searching that includes synonym and phonic search tools. Searches can be saved and set to run on start up or at timed intervals. New documents added are automatically full text indexed requiring no user or administrator intervention.

Infonic DM Email Management	Infonic DM provides a seamless and automatic interface into the Infonic Document Management System from e-Marc™, which operates in conjunction with Microsoft Exchange Server to copy email messages and their attachments into a secure repository outside the mail server. e-Marc™, a product from CC Data Ltd, sends a copy of each email to Infonic DM at the point of sending or receiving. This combination of software can manage all emails and all documents in a central, unified system with full indexing, searching and retrieval processes. Mail server performance is not impeded since the Infonic DM and e-Marc software can reside on separate systems. Life-cycle management rules enable the administrator to optimize disk space on the mail server, and to meet common compliance regulations protecting messages from deletion.

Infonic DM eCopy Connector	Infonic DM integrated with the Infonic DM eCopy Connector delivers significant performance benefits to Companies who have either deployed digital copiers across the business or are considering doing so. Tokairo Limited has established a strategic partnership with eCopy launching a series of Infonic DM eCopy Connectors. Users are able to index and store documents as they are scanned. Documents are automatically stored and managed within the Infonic DM document management system irrespective where the digital copier is located.

Infonic DM Web	Infonic DM Web allows you to publish folders and documents to your Intranet or the Internet with full access and privilege security centrally within Infonic DM. In most cases there is no need to download plug-ins, standard web browsers can be used to view documents to which the logged in person has access. Infonic DM Web supports hyperlinking so that correspondence such as email can direct individuals to the exact document they require as long as they have the access required to view it. Infonic DM Web continually evolves to bring the latest in technology to our customers. Many of the most popular features of Infonic DM are also available in the thin client. This includes workflow, annotations, email and more. Infonic DM Web can bring together distributed facilities so that they work and operate as a cohesive team.

Infonic DM Sorting Office	Infonic DM Sorting Office is ideal for high volume, distributed and complex document capture environments. Two versions are available, Sorting Office, which is ideal in environments with good network connections and Sorting Office Remote which minimizes network traffic and is ideal for distributed capture environment across slow network links. Sorting Office Remote can also be used as a standalone front end capture utility for integration with other systems. The modular structure of Sorting Office allows you to perform scanning and indexing on a single workstation or distribute it as a workflow process between multiple workstations and sites. Image scanners, network scan servers, fax systems and digital copiers are all supported along with automated barcode reading and intelligent recognition indexing to part or fully automate the indexing process.

Infonic DM Enterprise Report Manager (ERM)	Infonic DM ERM automatically captures, indexes and imports documents and reports generated by your transaction system, without ever producing hard copy. ERM breaks the endless cycle of printing, storage and distribution of hard copy reports and documents. It reverses your rising print and administration costs, and releases scarce storage space. Typical documents processed by Infonic DM ERM include sales invoices, payroll runs, payment notices, to name a few. This processes performed by ERM are also referred to in the industry as COLD.